Staff use of Pool Vehicles

The museum has a small fleet of modern vehicles which are available for business use. These range in size from a small Seat car, to a large Citroen van capable of carrying a payload of up to 1,300 kg. All have manual gearboxes and can be driven on a full ‘Cat B’ car licence.

When using these pool vehicles staff are reminded that:

• The drivers log book contained inside the cab of each vehicle must be filled in and signed before setting off.
•  It is your responsibility to report any faults or damage whilst the vehicle is in your possession.
• You must carry out a check prior to driving, making sure all lights are working, tyres are safe and legal, windscreen undamaged and clear, bodywork and trim secure.
• Drivers must carry their valid driving licence.
• The vehicle must be driven in a safe and responsible manner, complying with licence, highway regulations, road conditions and any height or weight restrictions.
• A fuel card is kept inside each vehicle along with useful information such as who to call in the unlikely event of a breakdown.
• Upon returning to the museum please remove all personal items, leaving the interior in a clean and tidy condition.
• The log book must be completed and any damage reported to the Transport Manager.
• If involved in a road traffic accident or any other incident while driving a museum vehicle then the Duty Manager and your Line Manager should be informed immediately. Details must be recorded on an incident form (kept inside the log book) and returned to the Museum. Please refer to the accident checklist (also kept inside the log book) which will help you keep safe and gather information for our insurers.

To check the availability of each vehicle and arrange a booking, please go to the dedicated calendars on Outlook. – If a pool vehicle is not available you do have the option of using your own vehicle. This is on the understanding you have business cover on your personal insurance policy (normally an add-on you have to pay for) and have checked with your line manager that there is sufficient budget to cover your claim.

Where practical, public transport should always be prioritised as the preferred method for undertaking a journey.