Internal booking instructions

To book an internal event in the museum wide calendar, please follow the below instructions:

Complete initial event meeting request form in full.

Complete internal catering order form and include all details, including the department for internal transfers (complete the top details section, column C to order quantities and dietary requirements in column P).

Add event to calendar and invite the following: The room required, museum wide calendar, any colleagues that are involved

The event will then be sent for approval and will be accepted into the museum wide calendar and relevant room calendar if all documents are provided

If documents are not provided as above, the request will be declined

Timescales:

• If the booking includes catering, it will need to be confirmed with numbers and dietaries 7 days before.
• Bookings without any catering, but with room requirements will need to be confirmed 3 days before.
• Bookings that require room only can be booked anytime, providing it does not impact other bookings

Additional Notes:

• Please leave rooms the way you have found them to ensure that those following don’t have to tidy up from your meeting/event before being able to begin their own. You may incur additional cleaning charges if this is not the case
• If there are any changes to your booking, amend the calendar entry and re-submit. If there are any late room changes, let Laura know directly.