The Land Rover is now bookable via the BCLM calendar. Bookings will be managed by Glenis Williams through the dedicated shared calendars (details on how to do this are listed below).
The Land Rover can be used by any member of staff with a current driving licence going off site to collect items on Museum business. You will be responsible for the vehicle whilst it is in your possession. In the next few weeks we will also be introducing a ‘use log’, similar to the one in the pool car, which will be kept inside the Land Rover. This information will help us to understand how often the Land Rover is being used, for what purpose, and by which department.
How to open and use the Land Rover calendar
- Open Outlook and click the ‘calendar’ tab.
- On the ‘home’ tab click ‘open calendar’ and then ‘open shared calendar’ from the list.
- Type “Land Rover” ’ and click ‘OK’ (the calendar should now open and appear on your list of shared calendars).
How to book the Land Rover
- Open the calendar and find the day you wish to book (you will see if it is available).
- Click the time you want to start and pick ‘new meeting’ from the home tab and click ‘new meeting with all’ from the drop down list.
- Complete the appointment request with your name as the subject.
- NOTE: make sure “Land Rover” is the only entry in the ‘to’ box (otherwise it will send invites to all of the calendars you have open at the time) and then send.
- The request will appear as ‘Tentative’ until Glenis Williams approves your request.
Or
- Open the calendar and find the day you wish to book (you will see if it is available).
- Select the time on your own calendar, right click and select ‘new appointment’
- Complete the appointment request with your name as the subject, click ‘invite attendees’ from the appointment tab and enter ‘Land Rover’ in the ‘to’ box and then send.
- The request will appear as ‘Tentative’ until Glenis Williams approves your request.
PLEASE NOTE: Please return the vehicle empty of materials at the agreed time.
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