As with the staff pool car we now have a calendar for each of the museums two vans, the small Peugeot and the large Citroen. Both can be used by any member of staff with a current driving licence going off site to collect items on museums business. Bookings will be managed by Ray though the dedicated shared calendars (details on how to do this are listed below).
You will be responsible for the vehicle whilst it is in your position and we will be introducing a ‘use log’ similar to the one in the pool car in the coming weeks which are to be kept in the vehicles. This information will help us to understand how often the vans are being used, for what purpose and by which department.
How to open and use the small or large van calendar
- Open outlook and click the ‘calendar’ tab.
- On the ‘home’ tab click ‘open calendar’ and then ‘open shared calendar’ from the list.
- Type ‘Van – Peugeot (small) or Van – Citroen (large)’ and click ‘OK’ (the small or large van calendar should now open and appear on your list of shared calendars).
How to book the van
- Open the small or large van calendar and find the day you wish to book (you will see if it is available).
- Click the time you want to start and pick ‘new meeting’ from the home tab and click ‘new meeting with all’ from the drop down list.
- Complete the appointment request with your name as the subject. NOTE: make sure ‘Van – Peugeot (small) or Van – Citroen (large)’ is the only entry in the ‘to’ box (otherwise it will send invites to all of the calendars you have open at the time) and then send.
- The request will appear as Tentative until Ray approves your request.
Or
- Open the calendar and find the day you wish to book (you will see if it is available).
- select the time on your own calendar, right click and select ‘new appointment’
- Complete the appointment request with your name as the subject, click ‘invite attendees’ from the appointment tab and enter ‘Van – Peugeot (small) or Van – Citroen (large)’ in the ‘to’ box and then send.
- The request will appear as Tentative until Ray approves your request.
PLEASE NOTE: both vans are to be returned empty of materials at the agreed return time as someone could have it booked out directly after you.
Please contact David Pitt with any questions.







