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Category: HR and policies TV Feed

  • Professional Exchange: Visitor Services Knowledge Circle

    Applications for the Visitor Services Knowledge Circle 2018 close at 5 pm on Wednesday 28th November. Have you applied?

    This fantastic opportunity which is fully funded to include travel and accommodation, gives two BCLM colleagues, in a visitor facing role, the chance to spend 5 days with one of our partner Museums which include The British Museum, National Trust and Leeds Museums to name a few.  The aim of the programme is to enable colleagues to gain knowledge and insight which they can bring back and apply to their role.

    Interested? You can apply by filling out an application form and sending it to Lucy Bennett, Head of Human Resource Development. Find out more on the Intranet at Documents/Useful Contacts & Support/HR/Training & Development/Secondments.

  • Change in payslip system

    We have been advised by our external payroll provider, CK Chartered Accountants that they are gradually transferring their clients to a new e-payslip portal.

    The new portal is designed to enhance security, ensure compliance with GDPR and be more user-friendly. Other CK clients have been using the portal for several months and the Museum is now required to start using the new portal.

    This will affect all staff – those of you who currently receive e-payslips and those who have paper payslips. With the new portal there is no longer the facility for CK to provide paper payslips. (There is an option in the portal to allow staff to print their own individual payslips for those that want to keep a paper copy).

    All staff members will need to provide an email address to receive an email invitation to access the portal. (For individuals who already receive an e-payslip through the existing system, that email address will be used for the new portal).

    You will also get a user guide to assist you in the registration process and you will be able to set your own memorable username and password.

    Access to your payroll data will be through the internet, via desktop, tablet and smartphone devices with the ability to download and save as required.

    More information will be provided to staff through their team managers over the next couple of weeks.

  • Filming Assistants wanted

    We’re looking to increase our pool of Casual Filming Assistants. The positions will cover periods of filming at the Museum on a ad hoc basis.

    If you are interested in applying for one of these positions, please submit a cover letter detailing why you would like to be a Filming Assistant and why you are right for this role.

    The full job description can be found on the Vacancies page of the intranet.

    Cover letters should be submitted to HR by hand or by emailing [email protected] by the closing date of Fri 7 September at 5pm. 

    Interviews will take place the 2nd or 3rd week of September

  • Change in staff rostering system

    As a result of the implementation of GDPR legislation the owners of WhentoWork, the Museum’s staff rostering system, have decided to withdraw WhentoWork from the European market. This means we will not be able to use it after 30 September 2018.

    Since we were informed of the withdrawal of WhentoWork we have been working hard to find a suitable replacement which meets our needs. After trialling a number of products, the preferred system of the user group was a product called Planday and this is the system that will be implemented.

    The staffing rosters for September and October will be generated on both WhentoWork and Planday. They will be accessible on WhentoWork up to 30 September. Staff will be given access to Planday during September and pop-in training sessions will be put on for staff during week commencing 24 September.  Planday is accessible both via the web and a downloadable application for mobile phones. More information will be provided to staff through team managers over the next few weeks.

  • The new staff pool car has arrived!

    The new staff pool car has arrived!

    We now have a brand new Seat Ibiza that can be used as a staff pool car  by any member of staff with a current driving licence going off site on museum business.

    Bookings will be managed by Ray Disney through a dedicated shared calendar (details on how to do this are listed below). You will be responsible for the vehicle whilst it is in your possession, in the same way as when taking the vans.  But, for the pool car, you are also required to complete the paper ‘Use Log’ which is to be kept inside the vehicle. This information will help us to understand how often the car is being used, by whom, for what purpose and by which department.

    A fuel top-up card has been ordered, which will be kept in the glove box to enable staff to re-fuel as necessary at Tesco, Morrison’s & Sainsbury’s forecourts. Details on how to do this will be found in the Use Log folder.

    The car will also be receiving corporate graphics to match the two vans in the coming weeks.

    How to open and use the Pool Car Calendar

    • Open Outlook and click the ‘calendar’ tab.
    • On the ‘home’ tab click ‘open calendar’ and then ‘open shared calendar’ from the list.
    • Type ‘pool’ and click ‘OK’ (the pool car calendar should now open and appear on your list of shared calendars).

    How to book the car

    • Open the calendar and find the day you wish to book (you will see if it is available).
    • Click the time you want to start and pick ‘new meeting’ from the home tab and click ‘new meeting with all’ from the drop down list.
    • Complete the appointment request with your name as the subject. NOTE: make sure ‘Pool Car – Seat Ibiza’ is the only entry in the ‘to’ box (otherwise it will send invites to all of the calendars you have open at the time) and then send.
    • The request will appear as Tentative until Ray approves your request.

    Or

    • Open the calendar and find the day you wish to book (you will see if it is available).
    • select the time on your own calendar, right click and select ‘new appointment’
    • Complete the appointment request with your name as the subject, click ‘invite attendees’ from the appointment tab and enter ‘Pool Car – Seat Ibiza’ in the ‘to’ box and then send.
    • The request will appear as Tentative until Ray approves your request.

    If you have any questions please get in touch with David Pitt.

  • New expenses policy

    The new BCLM expenses policy will go live on Monday 4 June 2018.  It is available on the intranet within the Museum Policies folder here.

    From 4 June all expenses claims need to be made using the new BCLM expense claim form which can also be found within the Museum Documents folder here.

    Once completed and authorised by the appropriate line manager, the form should be passed to the Finance team. Payments will now be paid directly into the claimant’s bank account rather than being paid through payroll.

  • Jonathan Wilson: Deputy Chief Executive (Collections, Learning & Research)

    After a short period of leave, Jonathan Wilson will be leaving the Museum’s employment.  I’ve agreed with Jonathan that he doesn’t need to work his notice period.

    As things stand, I don’t intend to fill the vacancy this leaves us with until I have reviewed our long-term needs.  In these circumstances I’ll be putting in place alternative line-management arrangements for Jonathan’s direct reports, which I expect to last until the end of the year.  I’ll be discussing this with those individuals in the next few days.

    During his time with us, Jonathan showed great enthusiasm for the Museum and its development and I wish him every success and happiness in the future.

    Andrew

  • Staff Consultative Forum – Results

    The nominations for representatives on the Staff Consultative Forum closed on Fri 11 May and we are pleased to announce that Kavita Paul from Sales and Ticketing and Tom Law from the Cleaning Team will be new additions to the Forum.

    Kavita will be representing her constituents in Food & Drink, Retail & Admissions and Tom will be representing Premises, Cleaning & Estates.

    Liz Peters will remain on the Forum but will now be representing Administrative, Specialist & Managerial constituents.

    The full list of your representatives is below/attached and the next meeting of the Forum is due to take place at the end of June. If you have any suggestions or subjects you would like the Forum to discuss then please contact your representative.

    Constituency Staff Representative

     
    Administrative, Specialist & Managerial. Josefine Frank

    Liz Peters

     
    Demonstrators

     

    		 Sheila Chamberlain-Hyett
    Food & Drink, Retail & Admissions Joy Oliver

    Kavita Paul

     
    Learning

     

    		 Peter Harrold
    Premises, Cleaning & Estates. Maria Chetwynd

    Tom Law

     

  • Staff Consultative Forum- Elections

    The Staff Consultative Forum is now looking to elect new members. Would you like to be part of the forum and represent your colleague’s views in order to make a difference?

    If so why not put your name forward?

    We are looking for representatives in the following areas:

    • Administrative, Specialist & Managerial  x1        
    • Demonstrators    x1                                                       
    • Food & Drink, Retail & Admissions   x1                      
    • Learning  x1                                                                
    • Premises, Estates and Cleaning   x1                         

    Apart from the Chief Executive and members of the Senior Leadership Team, all employees, whether they are full-time, part-time, seasonal or casual, are eligible to stand for election as staff representatives.  Staff who are also members of a trade union can, of course, stand for election, but not in the capacity of a trade union steward, and as such, must represent the views of all of their constituents.

    The main duties and responsibilities of elected staff representatives include:

    • attending meetings of the Forum;
    • consulting with, and representing the views of their constituents;
    • reporting back to constituents Forum decisions and deliberations.

    Meetings take place quarterly are chaired by the Chief Executive.

    If you would like to be considered as a Staff Representative you will need somebody to propose your nomination and the name of another staff member who seconds your nomination. You will then need to complete and all sign the nomination form and either send it to Lucy Bennett, Head of Human Resources. [email protected] or leave in the HR pigeon hole in Rolfe Street or at Reception.

    All nominations must be received by 5 pm on Friday 11th May 2018.

    Once all nominations have been received, if we have multiple candidate nominations for a single role then elections will be held over the following two weeks, more details on this will follow.

    Unsure about which constituency you fall under? Check the Constituencies paper saved on the Intranet (Museum Documents/HR/SCF Constituencies).

    Nomination Form

  • Annual Leave

    If you have not already received an annual leave card for the 2018-19 holiday year, they are available from your line manager.

    All staff should continue to record their annual leave requests on the annual leave card for their manager to authorise. In addition, this year, managers will also record the annual leave on a department spreadsheet.

    When booking annual leave you should follow the procedures below, as detailed in the staff handbook:

    – All annual leave must be booked with your line manager. Time off cannot be guaranteed until it is agreed with your line manager.

    – Where rostering is required, annual leave should be booked at least eight weeks in advance for staff. Annual leave required with less than eight weeks’ notice will only be agreed in exceptional circumstances.

    – All other staff are required to provide at least twice the length of annual leave notice at the time required off i.e. if you wish to have one week’s annual leave, you should provide two weeks’ notice. If you book more than two weeks leave in one go, one months’ notice must be provided.

    – When arranging annual leave, your line manager will need to ensure adequate cover remains within your team or area of work during your absence.

    – With the above in mind, annual leave within your team will be authorised on a first come first served basis with consideration of the business needs of the Museum.

    – We understand there are times whereby you are unable to take all your annual leave within the leave year. In these circumstance consideration will be given to staff carrying over a maximum of 5 days annual leave (pro-rata for part-time staff), to be used by the end of April. This will be at the discretion of the Head of Human Resources or the functional Deputy Chief Executive. Staff will not be paid for any untaken leave.